Receptionist (Maternity Cover) | London

What is the purpose of this role?

As Receptionist, you will be the first point of contact for all external clients and guests and therefore set the tone for the office and represent the Bruceshaw brand.  Along with being professional, friendly and welcoming, you will undertake numerous other responsibilities that play an important role in the day to day operations of the Bruceshaw London office.

 

Key Responsibilities

  • Handling all telephone and email enquiries, directing them appropriately
  • Welcoming clients and visitors to Bruceshaw, making sure they are signed in/out of the office to comply with Health & Safety
  • Organising refreshments for visitors upon arrival and during meetings
  • Proactively managing the boardrooms, ensuring they are set up before client meetings and their cleanliness is maintained throughout the day
  • Ordering lunch for external meetings and training sessions as and when required
  • Booking boardrooms for meetings, prioritising where necessary
  • Maintaining the appearance of the reception, breakout, meeting rooms and client kitchen areas making sure they are always clean and tidy and well stocked
  • Maintaining stocks in the kitchen, providing a shopping list for the Office Manager when items are running low
  • Making a daily record of employees that are out of the office and reporting it to the Partner Group and Management team, logging in the Reception diary for Health and Safety
  • Managing the business Oyster cards and ClickShare USBs, ensuring they are all returned to reception by employees and visitors
  • Ordering couriers and professional printing services as and when requested
  • Administration duties such as typing, letter typing, printing and scanning
  • Providing support to the wider Central Services team when needed
  • Managing the client contact database, loading client details onto BSpace

 

How will you know if you’re succeeding?

  • You will provide a professional and reliable service to clients and the wider Bruceshaw business
  • All work will be completed in a timely manner, to a high standard
  • You will have built strong relationships with clients, Partners and fellow colleagues
  • You will be respected by all colleagues and clients
  • The break out/Client area is kept at a high standard at all times.

 

What skills do you need in order to perform this role?

  • Proactive, self-starter and use of initiative
  • Ability to manage own workload efficiently and effectively
  • A positive approach to tasks, displaying a ‘can do’ attitude
  • Have the ability to interact with clients confidently and personably to develop good working relationships
  • Ability to communicate clearly and concisely when dealing with clients and visitors, managing expectations
  • Demonstrate personal integrity and professional ethics when performing reception duties
  • Is proactive in seeking out opportunities for self-development inside the business
  • Displays a flexible and adaptable nature when dealing with changing workloads
  • Endeavours to build a positive reputation for the business

 

Previous experience and credentials

  • Reception experience in a client facing environment
  • Good working knowledge of Microsoft Office and Adobe
  • Typing experience

 

Key relationships

  • Central Services Team, in particular the Office Manager
  • The wider Partner Group
  • External clients
  • The wider Bruceshaw team

 

Compensation & Benefits

  • Competitive Base Salary
  • Discretionary bonus
  • Private medical cover
  • Pension scheme
  • Season ticket loan
  • Cycle to work scheme